Privacy Policy
Last updated: 1 January 2026
At Orion Aperture, we are committed to protecting your privacy and handling your personal data responsibly. This Privacy Policy explains what information we collect, how we use it, how we store it, and your rights under UK data protection law.
Orion Aperture is a trading name of David Robertshaw.
1. Who We Are
Orion Aperture provides photography services throughout the United Kingdom.
For the purposes of UK data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, Orion Aperture is the data controller responsible for your personal information.
If you have any questions regarding this Privacy Policy or your personal data, please contact us using the details provided at the end of this document.
2. Information We Collect
We may collect and process the following categories of personal data:
Contact Information
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Full name
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Email address
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Telephone number
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Postal address
Booking Information
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Session dates and locations
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Event details
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Information relevant to your booking
Photographs and Video
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Images and video captured during photography sessions or events
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Associated metadata where applicable
Communication Records
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Emails
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Contact form submissions
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Messages exchanged regarding your booking or enquiry
3. How We Collect Your Information
We collect personal information directly from you when you:
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Submit an enquiry
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Complete a booking form
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Contact us by email, telephone, or social media
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Enter into a contract for photography services
4. How We Use Your Information
We use your personal information to:
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Respond to enquiries
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Manage and fulfil bookings
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Communicate regarding your photography session
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Deliver photographs and related services
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Process payments and maintain business records
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Provide customer support
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Comply with legal and regulatory obligations
5. Legal Basis for Processing
Under UK GDPR, we rely on the following lawful bases for processing personal data:
Contract
Where processing is necessary to fulfil a contract with you or to take steps before entering into a contract.
Legitimate Interests
Where processing is necessary for the legitimate operation of our business, provided your rights and interests do not override those interests.
Consent
Where you have provided consent for specific activities, such as receiving marketing communications.
Legal Obligation
Where processing is required to comply with legal or regulatory requirements.
6. Sharing Your Information
We only share personal information where necessary and with trusted service providers.
These may include:
Online Gallery Providers
To securely host and deliver your photographs.
Print and Album Suppliers
To produce physical products you have ordered.
Cloud Storage and Backup Providers
To securely store and protect photographic files and related data.
All service providers are expected to maintain appropriate security measures and process personal information in accordance with applicable data protection laws.
We do not sell, rent, or trade personal information to third parties.
7. Data Security
We take appropriate technical and organisational measures to protect your personal information.
These measures include:
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Password-protected devices and accounts
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Secure cloud storage and backups
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Encryption where appropriate
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Restricted access to personal data
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Regular security reviews. In the unlikely event of a personal data breach, we will comply with our legal obligations regarding notification and reporting.
8. Data Retention
We retain personal information only for as long as necessary for the purposes described in this policy.
Enquiries
Information relating to enquiries that do not result in a booking will be periodically reviewed and deleted when no longer required.
Client Records
Booking information may be retained for administrative, legal, tax, and accounting purposes.
Photographs
Photographs may be retained after delivery to facilitate future orders, replacements, or customer support. If you wish to discuss image retention, please contact us.
9. Your Rights
Under UK data protection law, you have the right to:
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Access the personal data we hold about you
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Request correction of inaccurate information
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Request deletion of your personal data in certain circumstances
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Restrict or object to certain types of processing
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Request transfer of your data where applicable
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Withdraw consent where processing is based on consent To exercise any of these rights, please contact us.
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You also have the right to lodge a complaint with the Information Commissioner's Office (ICO):
10. Marketing Communications
We may occasionally send information about our services where permitted by law or where you have consented to receive such communications.
You may opt out of marketing communications at any time by contacting us or using the unsubscribe option provided in the communication.
11. Online Galleries and Account Security
Where photographs are delivered through an online gallery, you are responsible for maintaining the confidentiality of any passwords or access credentials provided.
If you believe your access credentials have been compromised, please contact us as soon as possible.
12. Third-Party Websites
Our website may contain links to third-party websites.
We are not responsible for the privacy practices, content, or security of external websites and encourage you to review their privacy policies before providing personal information.
13. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in legal requirements or business practices.
The latest version will always be available on our website and will include the date of the most recent revision.
14. Contact Information
If you have any questions regarding this Privacy Policy or the way your personal information is handled, please contact:
Orion Aperture
Trading name of David Robertshaw
Email: contact@orionaperture.co.uk